The HR – C&B Executive's primary responsibility is to ensure employee benefits and entitlements are implemented accurately and fully in compliance with labor laws and company regulations.
Main responsibilities: The HR – C&B Executive is responsible for C&B tasks.
1. Employee Data Management:
- Collect, update, and store employee records.
- Create employee accounts in the HR management system (E-HR).
- Update information upon changes in employment status (resignation, transfer, maternity leave, promotion, etc.).
- Update company and departmental organization charts monthly.
2. Employment Contract Management:
- Prepare, submit for signature, stamp, and archive all types of contracts (probation, apprenticeship, labor contracts, annexes).
- Track contract terms and send evaluation forms to employees and managers as required.
- Review and process labor-related contracts at the Hanoi office.
3. Attendance & Working Time Management:
- Set up fingerprint access for new employees.
- Manage annual leave, statutory leave, unpaid leave, and overtime via OA system.
- Prepare monthly attendance reports from timekeeping software and OA system.
4. Payroll Management:
- Update salary, bonus, benefits, and working days/hours into payroll sheets.
- Execute payroll calculations, payment procedures, and distribute payslips.
- Handle employee inquiries related to payroll.
5. Insurance & Benefits:
- Process social insurance increase/decrease reports as required.
- Handle procedures for contribution confirmation and employee benefit claims.
- Register and support commercial insurance claims.
7. Personal Income Tax (PIT):
- Register tax codes for new employees and update changes.
- Register and update family dependents.
- Prepare periodic tax reports, submit tax payments, and conduct annual PIT finalization.
- Issue tax withholding certificates as required.
8.Reporting: Prepare reports as required by the company and authorities.
9. Employee Relations & HR Policies:
- Propose and process employee benefits according to company policy.
- Guide employees on compliance and answer policy-related questions.
- Organize internal activities: team building, year-end party, sports day, annual meeting, quarterly birthdays, etc.
- Update labor law changes and report to HR Director.
- Propose, revise, and update HR policies.
- Participate in HR projects and perform other tasks assigned by HR Director.
10. Relationship:
- Build and maintain positive and productive relationships with key stakeholders.
- Facilitate cooperation with Sales, Retail, Marketing, Planning & Logistics, After-Sales service, and Finance Departments.
