The HR – C&B Executive's primary responsibility is to ensure employee benefits and entitlements are implemented accurately and fully in compliance with labor laws and company regulations.
Contract term: 8-month contract (Labor contract with 2-month probation)
Responsibilities
The HR – C&B Executive is responsible for C&B tasks.
1. Employee Data Management: Collect, update, and store employee records.
• Create employee accounts in the HR management system (E-HR).
• Update information upon changes in employment status (resignation, transfer, maternity leave, promotion, etc.).
• Update company and departmental organization charts monthly.
2. Employment Contract Management:
• Prepare, submit for signature, stamp, and archive all types of contracts (probation, apprenticeship, labor contracts, annexes).
• Track contract terms and send evaluation forms to employees and managers as required.
• Review and process labor-related contracts at the Hanoi office.
3. Attendance & Working Time Management
• Set up fingerprint access for new employees.
• Manage annual leave, statutory leave, unpaid leave, and overtime via OA system.
• Prepare monthly attendance reports from timekeeping software and OA system.
4. Payroll Management
• Update salary, bonus, benefits, and working days/hours into payroll sheets.
• Execute payroll calculations, payment procedures, and distribute payslips.
• Handle employee inquiries related to payroll.
5. Insurance & Benefits
• Process social insurance increase/decrease reports as required.
• Handle procedures for contribution confirmation and employee benefit claims.
• Register and support commercial insurance claims.
6. Personal Income Tax (PIT)
• Register tax codes for new employees and update changes.
• Register and update family dependents.
• Prepare periodic tax reports, submit tax payments, and conduct annual PIT finalization.
• Issue tax withholding certificates as required.
7. Reporting
• Prepare reports as required by the company and authorities.
8. Employee Relations & HR Policies
• Propose and process employee benefits according to company policy.
• Guide employees on compliance and answer policy-related questions.
• Organize internal activities: team building, year-end party, sports day, annual meeting, quarterly birthdays, etc.
• Update labor law changes and report to HR Director.
• Propose, revise, and update HR policies.
• Participate in HR projects and perform other tasks assigned by HR Director.
9. Relationship:
• Build and maintain positive and productive relationships with key stakeholders.
• Facilitate cooperation with Sales, Retail, Marketing, Planning & Logistics, After-Sales service, and Finance Departments.
• Minimum 3 years of direct experience in payroll calculation using Excel and full C&B operations (contracts, insurance, PIT, benefits) for companies with 500+ employees.
• Strong knowledge of labor law, social insurance, PIT regulations, employment law, and compensation policies.
• Bachelor’s degree in Business Administration, Human Resource Management, or related fields.
• Good communication skills in English and Vietnamese.
• Proficient in Excel and other office software (Word, PowerPoint, Outlook).
• Personal qualities: proactive, creative, logical thinking, detail-oriented, responsible, and highly confidential.
